MiraVista LLC, a medical billing and consulting company, is searching for a chief of staff.
WTF is a Chief of Staff, you ask?
Wikipedia words it as eloquently as we can. They describe a Chief of Staff, in part, as:
Our Chief of Staff, working full time from our Columbia, South Carolina office, will have primary responsibility for the design, execution, and oversight of our internal administration. Some of the matters our Chief of Staff would have handled last month include:
- brainstorming with our managing member on the cost benefit of this position, the desired skills and characteristics of an ideal candidate, and the overall plan for recruitment and selection of this new position
- reviewing resumes, conducting telephone interviews, and scheduling live interviews for candidates for accounts receivable associates
- preparing employee agreements for new hires
- coordinating our Columbia office expansion. Tasks included:
- reviewing lease provisions
- scheduling construction to minimize impact on our work
- working with our accountant on growth forecasts associated with the expansion
- procuring equipment and setting up workstations
- planning a trip for one of our officers to Seattle, WA that balances the costs of travel with the opportunity cost of being away from the office and general wear and tear on her poor soul
- proofreading articles for publication in one of our educational publications, our blog, or national trade publication
- preparation of invoices to our clients
- working with our accountant on month end accounting reports, general bookkeeping, and weekly cash forecasts
- assisting our IT manager with minor software updates, research, and
- managing vendor relationships for office supplies and the like
To actively contribute to our work, we require:
- Strong communication skills. To contribute to our staff, you have to initiate discussion and participate in debate. You cannot do that without strong communication skills. Twitter only counts if you are truly compelling in 140 characters or less.
- Decent desktop computer skills. We use Microsoft Excel…heavily. Most other applications we use pivot on the general knowledge necessary to get around Microsoft Office products and popular browser-based web tools. There are no wildly specialized applications that we use, but you have to know your way around a computer.
- Good research skills. If you don’t know the answer to a question, you should be able to Google it…and get it…and then share it with us.
- Hustle. Period.
So why not just call our new position administrative assistant or office manager? Mostly because administrative assistant focuses too much on doing tasks specifically assigned by someone else; office manager is too overused to mean essentially the same thing. We need someone to handle the business of being MiraVista while we are focused on providing better results for our rapidly expanding list of clients. The primary focus of this position is operational outcomes, not individual tasks. Said another way, you will have to contribute to the decision making process, make decisions, and execute based on said decisions.
This position is important to our future growth strategy, so please…apply only if you have meaningful experience managing people and office operations. This is not an entry level position for those in hopes of eventually working in medical billing, sales, or accounting. We are not looking for a back up dancer that hopes to drop their single one day; we are looking for the band manager…metaphorically speaking, of course.
We are excited to meet you. Send your resume and cover letter to firstname.lastname@example.org.